By using PANTHEON ERP system public institutions can establish transparent operations in accordance with the valid legislation. In this way public institutions easily increase the quality of their work.

Advantages for Public Institutions:

• special payroll report used for public administration sector (regular employees, directors, persons employed abroad);
• payroll accounting taking into account specific characteristics of the public sector
• management of all employee files
• export files to MS Office, PDF and other formats
• high-performance analytical tools.

The support for work with personnel and salary is intended mainly for public institutions.

PANTHEON is already being used by

Krško Public University

Personnel

Special care is in PANTHEON being paid to human resources management, which is often a  field that does not get covered by ERP systems. The personal employee files are at the core of the topic. Here you can keep records on both resident and non-resident employees whether they are employed on a temporary basis. They can perform student work or work as apprentices. Here are also included records on former permanent employees. Every employee is assigned a personal record where you enter their personal information together with the information about their family members and information on previous working relationships. Here it is also possible to generate the history of employee's movement in the company and thus monitor information on length of service, accelerated retirement plan, length of service for leave, leave history as well as other absences, information on holiday entitlement for each year, medical examinations and other mandatory data in accordance to the Health and Safety at Work Act, information on degree of education and trainings taken together with the related costs.

A special section is represented jby data about employee salary, his or her entry to voluntary supplementary pension insurance and mandatory supplementary pension insurance as well as information on payment of premiums, union mamberships and payments of membership fees, and employee+s working time, etc... Every piece of data can later be used anywhere in the program.

There exists a module intended for employment which enables monitoring of applications to positions of employment. Candidates who remain in our database as seekers of employment to be contacted for future job offers. An assessment which is done on the basis of interviews helps us choose the appropriate candidate. Data can later be found in the personal employee records.

• Employee records (personal identification number, tax identification number, date and place of birth, residence...)
• Monitoring data recorded in employment booklet (calculated length of service, long-term service...)
• Monitoring data on family members, foreigners, working permits, various cards, union membership fees 
• Records of employee training at official institutions as well as internally 
• Parameters used in salary calculation (custom fields used for formulas in salary calculation) 
• Monitoring employee career advancement and promotions
• Records of awards and disciplinary actions
• voluntary supplementary pension insurance and mandatory supplementary pension insurance - MSPI
  
• Module for systemization of positions of employment 
• Monitoring leave (calculation, reports, history) according to formulas used for calculation of leave or by entry (company level, position of employment, employee) as well as reports of corresponding resolutions made 
• Monitoring different types of absences from work, e.g. sick leave, student  leave... (calendar, table, report) 
• Monitoring working time and integration with registration recording device (Špica, 4pot)
• Data on employee's state of health 
• Health and safety at work (HSW) (monitoring exams, safety equipment usage, employee records archive) 
• Assigning fixed assets 
• Calculation of leave and reporting on leave
• Legislation registers (standard profession classification, education level...) 
• Warning of events (e.g. employee's birthday,  contract expiry, medical examination)  
• Reports (standard reports, report templates) 
• Export data for chain letters (MS Word and OpenOffice Write) 
• Employment module enables issuing requirements for filling of position of employment (internal, PD-1, WWW), creating candidate lists and monitoring interviews as well as assessments made.

Payroll

Payroll accounting in PANTHEON system is excelled by exceptional degree of adjustment enabling accounting for various types of companies, working relationships, of basic payments and bonuses and corresponding taxes.

After you have determined settings for first calculation you could as a second type present simple payroll accounting and one-time data entry. Data from which salaries are calculated are drawn from perosnal employee records and Workplaces register as well as other corresponding registers. Data on absence from work, transport allowances, credits, membership fees, voluntary supplementary pension insurance and mandatory supplementary pension insurance premiums are also automatically transferred.

Payroll accounting module offers you also all statutory forms (REK, payroll tax, 1 ZAP/M, 3, ZAP, ZPIZ-KID-SDČ forms...) as well as numerous other reports by using which you can create reports containing recapitulations of contributions, earnings, calculations, credits, invoice IDs to be paid, annual employee folder, employee folder with augmented insurance period...

The program enables you to issue payments using forms in which you prepared and accounted payroll. The same holds good for accounting suing which you post payroll to the general ledger automatically.

Personal information is well protected. You can prevent access to classified information by assigning authorizations.

• Flexible accounting items – earning types, contributions and taxes
• Entering, changing and deleting of more than one employee
• History of parameters set enables you to perform accounting again (by individual/all) 
• Transferring standard earning types between reports
• Managing short-term and long-term credits and other deductions (considering restrictions set by Execution of Judgements in Civil Matters and Insurance of Claims Act (ZIZ)). 
• Tool used for recalculating between net, gross amounts
• Various types of reports according to the type of institution:
  • paymetns for sole proprietors, to companies and public institutions (payslip, ISPAP)
• Various types of reports according to the type of employment relationship: 
  • regular salary (collective/individual agreement, posted) 
  • royalty (journalist, culture worker...) 
  • task agreement 
  • attendance fee and rent 
  • apprentice and student work 
• Various types of accounting basic salary: 
  • gross monthly salary as basis 
  • basis calculated in any given currency 
  • basis calculated on grounds of points employees have 
  • basis calculated on grounds of estimate
  • basis calculated on grounds of income/salary grade
  • basis calculated on grounds of parameters set for specific position of employment 
  • basis calculated on grounds of parameters set in personal records 
  • basis calculated on grounds of parameters set with cost centers 
• Various types of bonuses accounting: 
  • multiple positions of employment at once 
  • union membership from gross amount
  • benefits 
  • annual leave bonus
    
  • disability allowance 
  • long-term service awards 
  • severance pay
    
  • voluntary supplementary insurance 
  • mandatory supplementary health insurance 
  • unpaid absence 
  • work history 
  • accelerated retirement plan 
  • difference to minimum salary (calculated and paid) 
  • transport and meal allowance (regarding route also) 
  • employee stimulations 
  • sick leave charged to employerbolniške v breme delodajalca 
  • sick leave charged to Health Insurance Institute
• Payroll: 
  • different payslips 
  • different recapitulation statements 
  • M4/M8 form (file and summary report by employees) 
  • annual income tax and submitting to the Tax Administration of the RS (DURS)
    
  • payroll tax 
  • REK forms (1, 1a, 1b, 2, special tax, non-residents) 
  • SP (contributions report, memberships report, payslips of employees with SP) 
  • 1a, 3, 1-ZAP/M , ZAP-STRU/L forms (export as XML) 
  • Healh Insurance institute refunds, medical record 
  • Pension and Disability Insurance Institute refunds, list of persons with disability 
• Custom forms supported 
• Supported exporting of reports in MS Excel and Word format
  
• Automatically creating payment orders (individual, by group for bank) 
• Export to Bankart processing center (file and report) 
• Drawing data from other related sources: 
• trips (unpaid trips falling under the Regulation and outside it) 
• personal records (information about employees)
• manufacturing (parameters used in manufacturing) 
• tasks (information on absence) 
• calendar (information on absence)
• Automatically posting to general ledger
  

The smooth operation of your information system is ensured by the extensive on-line help and multi-tier support provided our partners and Datalab's experts. More ...