Basic Features of PANTHEON Enterprise (SE, ME)A wide range of functions makes PANTHEON Enterprise a system that can be used throughout the company; from management and procurement to accounting and human resources. It includes support for service and simple manufacturing modules. The listed features are available for all PANTHEON licenses from SE onwards.
Cash Register Operations
Cash operations form an integral part of the sale of goods or services. With cash operations, receipts or invoices for end users are prepared using data about customers, items, and stock previously entered in the program.
Receipts or invoices can be created using pre-defined print-outs, or can be customized to suit the needs and wishes of your company and customers. Integrating manual terminals and barcode scanners with the program is easy and cuts back even further on the time needed to prepare documents. This way, you’ll enable your customers to get through the check-out line as quickly as possible.
E-Business and Online Stores
PANTHEON users can take full advantage of all the benefits of e-business – all forms of work with accounting firms, the state, and business partners (companies) are covered by the program. This approach to conducting business is fast and effective, and, most importantly, significantly lowers costs for the user.
E-business functionas are integrated into the business information system and just a click away. For example, a user creates a pro forma invoice and clicks the “Export to PDF” option; the invoice is ready to be sent to the customer through the program. Electronically submitting state-mandated reporting forms (VAT forms, commercial records) is also very easy with PANTHEON.
In recent years, online stores and other web-based services have become increasingly popular. PANTHEON is an excellent choice for businesses present in or looking to expand into the realm of e-business – a number of partner companies offer custom and licensed applications for a wide range of e-business solutions that can be seamlessly integrated with PANTHEON. A number of companies are already using PANTHEON for the back office operations of their online stores.
Stock, Warehouse Operations, Customs
PANTHEON supports all key warehouse operations and provides a comprehensive overview of the company’s goods. Stock overviews and orders are fast and easy to use; a number of automatic procedures ensures the constant maintenance of optimal stock levels.
Because PANTHEON supports all processes within a company, warehouse operations are seamlessly integrated with work in other departments (sales, manufacturing, accounting).Customs
PANTHEON supports a range of customs warehouse operations. Type D customs warehouses and all associated documentation and records are supported. Like other modules, the module for customs warehouses is based on document types. This enables uniform support for multiple customs warehouses and for any number of legally permitted movements of goods at customs warehouses. The basic principle behind the customs warehouse module is to provide a record of the inflow and outflow of goods by accompanying documents. A simplified or expanded model can be used, depending on a company’s needs.
With the simplified model, only receipts and issues are monitored by SADs (Single Administrative Documents). The idea behind this model is that a customs declaration is created for every issue from the customs warehouse, so that goods can be sold on the open market or sold outside the borders of the country. The expanded model includes support for customs permits for weekly and monthly customs assessments. With the expanded model, multiple issues or entries in the records are included in a single supplementary declaration.
The program also supports local clearance and internal declarations, including creating and printing out SADs. Import declarations and SADs and simplified declarations for import and export are also supported.
A number of analyses and reports that are used to track goods at customs warehouses are also available.
PANTHEON makes it possible to keep tax records according to valid laws and regulations.
Tax ledgers used in the program are created automatically using data previously entered in the module for goods operations. Information is sorted in the tax records based on the selected tax rate and purchase from/sell to method (domestic suppliers, imports, sales to end customers). Tax ledgers consist of the following: ledgers of invoices issued and prepayments received for domestic sales and sales to EU countries, ledgers of invoices received and prepayments made for domestic and EU-based suppliers and imports. There are also special records for state-mandated forms, which are also created automatically using settings previously entered in the module for goods operations.
For the needs of analyses and controls, tax record reports can be created for any time period, not just tax periods; create tax reports for a week, an individual partner, a department, etc.
The VAT account is also created automatically by the program. It can be created directly from the program or exported to the tax administration’s online portal. State-mandated VAT form attachments can also be automatically created. When a VAT account is sent to the state tax administration, the program will close the tax period to prevent further editing. VAT forms created this way are also automatically posted by the program.
Tax-registered persons who supply goods to other tax-registered persons or VAT-registered legal entities in other EU countries are required to submit recapitulative statements, which are also created automatically by the program. An entry table to directly edit data from previous tax periods is also included in the program.
The fixed assets module of PANTHEON is used to record business events linked to the procurement, use, and depreciation of fixed assets.
The fixed assets register contains all data about each individual fixed asset and its activation and any changes it undergoes before being removed from service. Easy-to-view histories of all fixed assets can be easily accessed.
Records of changes in the value of fixed assets are an important part of work with fixed assets. Besides depreciation reports, there are reports of changes caused by the downward or upward revaluation of the fixed asset.
Changes of the location of each fixed asset can be tracked using data on business partners and changes in fixed asset assignments can be tracked in connection with data about employees. Records of repairs and scheduled servicing can also be kept for fixed assets that are used as office equipment.
Depreciation calculations can be made for select fixed assets or for all fixed assets, and this information is automatically copied to the register. The program calculates depreciation on the basis of changes due to impairment or upward revaluation.
The posting of all fixed asset events to the general ledger is done automatically using the predefined accounts in the Depreciation Categories register or Fixed Assets register. Users have the option of posting fixed assets by departments and cost centers.
Searching the Fixed Assets register is easy and transparent with a number of search criteria available. The tracking of fixed asset inventory is made even easier through the integration of barcode scanners with the program. With the program, fixed assets and small tools can also be automatically copied from receiving documents to the Fixed Assets and Small Tools registers.
The payroll accounting module of PANTHEON presents users with an exceptionally high degree of adaptability. A wide range of company types, employment relationships, basic and additional payouts, and taxes are covered by the program.
Once settings have been prepared for the first payroll calculation, preparing payroll is easy because key data need to be entered only once. Employee files and Personnel registers serve as the basis for payroll accounting. PANTHEON automatically transfers data about absence and attendance, commute costs, credits, union dues and fees, supplementary pension insurance, etc. using suitably defined earnings types.
Payroll accounting also encompasses all government mandated forms and a number of other reports that provide summaries of contributions, earnings, calculations, credits, payment order codes, annual payment breakdowns, employee records for length of service bonuses, etc.
Payments can be created directly from the form in which payroll was calculated and prepared. With automatic posting, payroll is automatically posted to the general ledger.
An authorization mechanism guarantees that personal information about your employees remains private.
The module for simple manufacturing handles all basic manufacturing processes. The core of the Manufacturing module are specifications, which contain all the data about materials and operations, and work orders, which are used to issue materials and receive products. Serial numbers can be introduced to make work easier, as they enable you to track products and monitor them in detail.
PANTHEON is the right choice for both serial and made-to-order manufacturing. A program tool makes it possible to create work orders using a number of criteria, while a control in the program prevents users from adding an order to a work order more than once, greatly reducing errors. When processing and creating work orders, the numbers of sales order documents serve as linked documents, providing up-to-the-minute views of the status and realization of sales orders.
Sales and Purchase Orders
The Orders module is used to keep track of received orders, offers, and preliminary invoices for customers, and issued orders, inquiries, and preliminary invoices from suppliers. A system of statuses is used to track orders throughout the order cycle.
Picking lists can be used to simplify work at larger warehouses and also allow users to use hard allocations to reserve goods for specific customers. CRM solutions developed by external developers provide real-time access to all documentation pertaining to customers.
Orders can also serve as the basis for creating invoices and issuing goods and creating work orders for manufacturing. Using handy, simple functions, sales or purchase orders can be used to create invoices for receiving or issuing goods, thus eliminating the need to enter the same data twice.
The program can also use signal stock level (minimum or optimal stock) and data from sales orders to automatically generate orders to suppliers. Also, users can view all undispatched orders. Another useful feature are issue overviews that show the dynamics of the flow of goods for each order line. The tracking of customers’ orders can also be integrated with B2B or B2C Internet stores.
Cash register operations
PANTHEON brings together a wide range of invoicing functions: receiving and issuing invoices, inter-warehouse transfers of goods, accounting with goods, stock tracking. For the needs of retail users, these functions can be integrated with POS terminals.
The key advantage of invoicing operations in PANTHEON is the wide range of options available to users. Stores with highly complex inventory systems to large manufacturing firms are fully covered – highly detailed information about the flow of goods can be easily accessed and the detailed tracking of individual units is easy even at large warehouses.
A fully adaptable mechanism for tracking individual items and the possibility of outfitting items with serial numbers guarantee compliance with the strictest traceability standards. Price change documents are easy to create; they can be created manually for individual items or for groups or categories of items, or directly using data from receiving and issue documents. There’s also a recurring invoicing function: simply enter the customer and the time interval for payments (subscriptions or rent, for example) and the program will create the required number of invoices.
For the needs of EU-mandated transaction reporting (Single Administrative Document, IntraStat), a module for automatically creating reports and sending them to the state statistical office is included in PANTHEON. Cost center monitoring makes it possible to link issued and received invoices with trips, payroll, direct costs, etc. It is an ideal corporate engineering tool and facilitates ABC cost-tracking methodologies: each project can be given its own microbalance.
The program also provides a comprehensive overview of documentation, which significantly increases user productivity. In each document, the complete range or PANTHEON and external documents linked to the document can be accessed with a single click. A number of reports are available, including reports of invoices issued and received, material movement reports, reports on waste packaging, and stock overviews. All data crucial for day-to-day operations can be accessed in one place and used to prepare a variety of comparisons and analyses. VAT or tax records are also fully supported.
Travel management makes it easy to keep track of trips (including multi-stop trips) and trip-related costs in multiple currencies. Trip costs can be paid out a number of ways (cash disbursement, payment order, through payroll, etc.).
A range of reports, from basic trip reports to overviews of paid or unpaid trips, is available. Automatic posting can be used to easily post trips.
Like payroll, trips can be automatically posted.
PANTHEON accounting supports a general ledger with subsidiary accounts and automatic and manual posting of business events. Most posts are created automatically using predefined templates. Subsidiary accounting ledgers are completely integrated with the general ledger, so data does not need to be reentered. Posting is made even easier through the use of distribution keys based on previously defined templates.
A basic chart of accounts is already included in the program; of course, it can be supplemented or changed, as can predefined automatic posting templates.
The financial reports module contains predefined templates and formulas that can be used to create a number of different summary reports and income statements using a range of criteria: periods, departments, cost centers. Reports can also be used to compare individual periods, and can be prepared in any currency.
The summary reports module is very useful and can be used to identify which journal entries are not balanced and posts that do not match up. The program also supports the closing various classes of accounts by department and cost center, and it automatically prepares journal entries for posting to the general ledger. The module for closing can be used to automatically create closing and opening journal entries for the fiscal year.
The accounting program also supports reports to the central bank on short-term receivables and payables incurred through dealings with non-residents.
PANTHEON also provides consolidated accounting data that support the consolidation of accounting data in accounting statements. Consolidated accounting statements are formed by taking the individual accounting statements of consolidated companies and making the required consolidation adjustments. Consolidation is prepared by an authorized company, which reads the posts that fit the date criteria to prepare a consolidated financial statement.
Service functionalities are intended for users in the service industries and for users who issue warranties for the goods they sell.
The key characteristic of services is that receiving and issue must be balanced. Items received must also be issued or replaced with other items or closed with credit notes. For this reason, a warehouse for service claims has been predefined. At this warehouse, stock is tracked both by quantity and value.
Service orders are used to keep track of customer claims – receive returned articles for servicing and return them once repairs have been made, or replace them with different articles or issue a credit note, all with a single document. When goods are received for servicing, the program checks whether the goods were in fact purchased from the user’s company and whether they are still under warranty. Depending on whether the items are still under warranty or not, users can select billable or non-billable returns of customer claims.
Monitoring claims to suppliers, that is, for products sent back to suppliers, is done through issue documents for claims to suppliers, which are received back from the supplier through receiving documents, or are closed in the event that the supplier issues a credit note.
The program also provides overviews of closed claims from customers and to suppliers and their contents.
Human Resource Management
The management of human resource – a largely overlooked area of business IT – occupies a special place in PANTHEON. The core of the module for human resource management consists of employee files. PANTHEON users can keep a wide range of records on employees of all kinds: full-time employees, part-time employees, external contractors, student employees, apprentices and interns, and previous employees. Employee files are compiled and kept for each employee. The files contain personal information and information about family members and previous employment; users can view the history of an employee’s movements within the company and monitor the length of service, additional days paid leave, employee leave histories, medical examinations and other state-mandated information, and information about education and training and related costs. The human resources module contains a special section with data on employee salaries, voluntary pension insurance and compulsory pension insurance including payment records, union membership and membership payment records, hours worked, and other key data which are used throughout the program. For the needs of hiring new employees, the program includes a module for tracking the hiring process for positions. Job candidates can be stored in the company database as employment seekers for future openings. A rating system is used to score job interviews and makes it possible to find the right candidate for the job. Information from the hiring process can easily be transferred to the employee files. An authorization mechanism guarantees that personal information about your employees remains private.