Price control without slowing down the sales process

Every price under control. Every decision recorded. Every sale secure.

Sales teams deal with requests to change prices, approve additional discounts, and adjust sales terms for customers on a daily basis.

Although flexibility in sales is an important competitive advantage, uncontrolled price changes can lead to lower profitability, noncompliance with company policy, and a higher risk of errors.

To ensure complete control over the setting of sales prices, PANTHEON provides an automated process for the sales manager to approve price changes.

The solution ensures that any price change that deviates from the established rules requires approval from the person in charge before the document is approved or processed.

In this way, the company achieves an optimal balance between sales flexibility and control over profitability, while ensuring transparency and traceability of all decisions related to pricing.

How does the process work?

When a sales representative prepares a quote, order, or other sales document and enters a price that deviates from the predefined rules, the system automatically recognizes the need for additional approval.

At this point, the approval process is initiated, and the responsible sales manager receives a request to review and approve the change.

The request may include all relevant information, including:

• Articles
• Old and New Prices
• Percentage Deviation
• Discount Amount
• Customer Information
• Explanation by the employee who proposed the change

Only after approval by the manager can the document proceed through the processing workflow. If the request is denied, however, implementation under the proposed terms is not possible.

Complete Control Over Profitability

One of the biggest challenges facing sales organizations is maintaining profitability while meeting customer demands.

Frequent price changes can lead to situations where employees, eager to close a deal, approve terms that are not in line with the company’s business policy.

Using an automated approval process, every change goes through a clearly defined checkpoint.
Management can track all price change requests, identify trends, and make decisions based on actual data.

In this way, the company protects its profit margins, reduces the risk of unexpected losses, and ensures consistent implementation of its pricing policy across all sales channels.

Faster Decision-Making Process

Traditional price approval often involves phone calls, emails, or verbal communication between employees and managers.

This approach makes it difficult to track decisions, slows down processes, and increases the likelihood of misunderstandings.

PANTHEON digitizes the entire process and enables all requests to be processed within a single system.

Managers have a constant overview of requests awaiting approval, and the sales team can track their status without having to make additional calls or check on them.

The result is faster decision-making, more effective communication, and shorter turnaround times for sales activities.

Transparency and traceability of all decisions

Every price change and every approval is permanently recorded in the system.

The company can check at any time who initiated the change, when the request was created, who approved it, and under what conditions.

This level of transparency contributes to:

• Better work organization
• Simpler internal controls
• To facilitate the conduct of audits

At the same time, the accountability of all participants in the process increases, as all decisions are clearly documented and always available for review.

Flexible Approval Rules

The process can be tailored to the needs of each company.

Approval rules can be set based on the discount amount, minimum margin, product group, document value, customer type, or other criteria relevant to business operations.

Minor deviations may be automatically authorized for sales representatives, while larger deviations require approval from the sales manager, department director, or multiple levels of management.

This flexibility allows companies to operate efficiently while maintaining full control over key financial decisions.

Who is this solution intended for?

The solution is designed for all companies that want to improve control over sales prices, protect profitability, and establish clear procedures for approving sales terms.

It is particularly useful for organizations with a large number of sales employees, a more complex sales structure, and a need for centralized control of pricing policy.

By automating the price change approval process, companies reduce the likelihood of errors, increase operational transparency, and ensure that every sales decision is made in line with business objectives and growth strategy.

Key Value of the Solution

A controlled price today means more reliable profits tomorrow. Establish clear rules, automate approvals, and maintain complete control over the profitability of every sale.