Issuing and sending invoices is one of the key processes of any business, but it also often places a significant operational burden on employees.

When there are a large number of invoices to issue, manually sending them via email, printing them, or preparing e-invoices can quickly become time-consuming, confusing, and prone to errors.

In practice, companies often face challenges such as:

• manually selecting the delivery method for each recipient,
• various delivery channels (print, email, e-invoice),
• the possibility of incorrect billing or missing invoices,
• additional administrative work and burdens on employees.

With our PANTHEON solution, the system automatically selects the appropriate invoice delivery method based on the settings in the entity code list—without any additional manual steps. This allows the company to significantly speed up invoice issuance, reduce errors, and optimize the entire invoicing process.

Automated Invoice Delivery Based on the Recipient

The solution allows you to easily specify the method of receiving invoices (print, email, or e-invoice via bizBox) for each customer in PANTHEON.

Based on these settings, during a bulk export of invoices, the system automatically:

• prints receipts for recipients who prefer a printed copy,
• sends invoices by email,
• or submit them as e-invoices via the bizBox portal.

This eliminates the need for manual sorting and mailing of documents and ensures consistent and accurate delivery.

A Standardized and Optimized Onvoicing Process

Instead of several different steps and checks, the solution provides a unified process in which:

• The accounting department performs a single bulk export,
• The system automatically categorizes invoices based on the shipping method,
• Each recipient receives an invoice in the correct format.

Advantages of this approach:

• less manual labor and administrative work,
• faster processing of larger volumes of invoices,
• a standardized and reliable invoicing process.

Fewer errors and greater reliability

• Manual processes often lead to errors such as:
• incorrect shipping method,
• forgotten bills,
• sending to the wrong recipients.

By automating the process, we:

• reduces dependence on the human factor,
• ensures correct delivery based on the settings,
• improves traceability and control over the shipping process.

The result is a more reliable and professional invoicing process.

Promoting the Transition to e-Invoices

The solution also makes it easier for the company to manage the transition to electronic invoices.

By using checklists, you can:

• identify recipients who still use paper,
• you actively encourage them to switch to e-billing or email,
• You are gradually reducing the proportion of paper invoices.

Benefits for the company and its customers:

• faster delivery of invoices,
• lower printing and mailing costs,
• easier import into ERP systems,
• elimination of typos and data entry errors,
• a faster process and reduced workload for employees

By automating invoice sending:

• employees spend significantly less time on administrative tasks,
• the invoicing process becomes faster and more transparent,
• more time is available for activities with higher added value.

Invoices can be processed and sent in a single step, without any additional manual work.

Benefits for Your Organization

• Automated invoice dending from PANTHEON
• Less manual labor and administrative work
• Faster issuance of larger volumes of invoices
• Reducing shipping errors
• A single process for all delivery methods
• Option to combine print, email, and e-invoicing
• Easier management of the transition to digital channels
• Lower printing and mailing costs
• A better user experience for recipients
• Higher employee productivity
• A standardized and transparent invoicing process

This solution is particularly suitable for:

• Companies with a higher number of invoices issued
• Accounting departments looking to automate their processes
• Organizations with different methods of sending invoices
• Companies that are implementing e-invoicing
• Companies that want to reduce their administrative burden
• All organizations that wish to modernize and digitize their invoicing process
• It is particularly effective in environments where processing speed, error reduction, and optimization of employee workflows are important.

Key Value of the Solution

The solution does not merely automate the sending of invoices, but rather provides comprehensive optimization of the invoicing and delivery process.

It provides the company with:

• greater efficiency,
• greater reliability,
• lower costs,
• and a better customer experience.

Bulk invoice sending from PANTHEON means: less administrative work, more automation, and a faster transition to digital business.