Creating Incoming Invoices from Fiscal Receipt QR Codes

Digitization of fiscal receipt entry without having to transcribe data

In organizations that record a large number of fiscal receipts for expenses such as fuel, office supplies, coffee, entertainment expenses, catering services, and other operating expenses, manually entering documents creates a significant administrative burden and increases the likelihood of errors in data processing.

This solution allows you to quickly and easily create incoming invoices in PANTHEON by scanning the QR code on the fiscal invoice, without the need for manual data entry.

A streamlined process instead of manual administration

The solution standardizes and streamlines the processing of fiscal invoices through a predefined document entry procedure.

The incoming invoice form includes a feature for scanning the QR code on the fiscal invoice.

Based on the data from the fiscal receipt and the recorded tax rate, the system automatically applies the appropriate predefined item, which is configured when the solution is implemented:

• Item subject to a 0% tax rate
• Item subject to a 10% tax rate
• Item subject to a 20% tax rate

The user thus receives an automatically generated incoming invoice, ready for further processing and posting, without having to manually transcribe data from the fiscal invoice.

If necessary, the user can further correct or supplement the data after entering the document into PANTHEON.

Faster processing and fewer errors

• Automated data entry significantly reduces:
• The time required to process a large number of fiscal receipts
• Possibility of errors during manual entry
• The Need for Additional Verifications
• Administrative Burdens in Accounting

The solution enables more efficient document processing, greater data accuracy, and better cost oversight.

Benefits for Your Organization

• Faster entry of fiscal receipts compared to manual recording
• Fewer administrative burdens on accounting
• Fewer errors due to manual data entry
• Standardized invoice entry regardless of the user
• The option to make subsequent corrections and additions to the data
• More efficient processing of a larger number of expense reports and tax invoices

This solution is particularly suitable for:

• Companies with a large number of cash and fiscal receipts
• Accounting services that process documentation for multiple clients
• Organizations with a large number of field staff
• Companies with recurring expenses for fuel, entertainment, and office supplies

As the number of tax invoices increases, the solution enables faster processing of documentation, greater data accuracy, and a significant reduction in the time spent on expense administration.

Key Value of the Solution

Manually transcribing data from fiscal receipts is a thing of the past. By scanning a QR code, you can speed up document entry, reduce the chance of errors, and lighten the accounting department’s workload when processing daily expenses.