Issuing and sending invoices is one of the key processes of any business, but it also often places a significant operational burden on employees.

When there are a large number of invoices to issue, manually sending them via email, printing them, or preparing e-invoices can quickly become time-consuming, confusing, and prone to errors.

In practice, companies often face challenges such as:

• Manually selecting the sending method for each recipient,
• Various sending channels (print, email, e-invoice),
• The possibility of incorrect sending or omitting invoices,
• Additional administrative work and burden on employees.

With our PANTHEON solution, the system automatically selects the appropriate invoice delivery method, based on the settings in the Subjects register, without any additional manual steps. This allows the company to significantly speed up the issue of invoices, reduce errors, and optimize the entire invoicing process.

Automated invoice delivery based on the consignee

The solution allows you to easily specify the invoice delivery method (print, email, or e-invoice via bizBox) for each customer in PANTHEON.

Based on these settings, during a mass export of invoices, the system automatically:

• Prints invoices for recipients who prefer a printed copy,
• Sends invoices by email,
• Or submits them as e-invoices via the bizBox portal.

This eliminates the need for manual sorting and sending of documents and ensures consistent and accurate delivery.

A standardized and optimized invoice issuing process

Instead of several different steps and checks, the solution provides a unified process in which:

• The accounting department performs a single mass export,
• The system automatically categorizes invoices based on the delivery method,
• Each recipient receives an invoice in the correct format.

Advantages of this approach:

• Less manual labor and administrative work,
• Faster processing of larger volumes of invoices,
• A standardized and reliable process of issuing invoices.

Fewer errors and greater reliability

• Manual processes often lead to errors such as:
• Incorrect delivery method,
• Forgotten invoices,
• Sending invoices to the wrong recipients.

By automating the process:

• Dependence on the human factor is reduced,
• Correct delivery method is ensured based on the settings,
• Traceability and control over the shipping process are improved.

The result is a more reliable and professional process of issuing invoices.

Encouraging transition to e-invoices

The solution also makes it easier for the company to manage the transition to electronic invoices.

By using overview lists, you can:

• Identify consignees who still use paper invoicing,
• Actively encourage them to switch to e-invoices or email invoices,
• Gradually reduce the proportion of paper invoices.

Benefits for the company and its customers:

• Faster delivery of invoices,
• Lower printing and mailing costs,
• Easier import into ERP systems,
• Elimination of typos and data entry errors,
• A faster process and reduced workload for the employees

By automating invoice sending:

• Employees spend significantly less time on administrative tasks,
• The invoicing process becomes faster and more transparent,
• More time is available for activities with a higher added value.

Invoices can be processed and sent in a single step, without any additional manual work.

Benefits for your organization

• Automated invoice sending from PANTHEON
• Less manual labor and administrative work
• Faster issuance of larger volumes of invoices
• Reducing delivery errors
• A single process for all delivery methods
• Option to combine print, email, and e-invoicing
• Easier management of the transition to digital channels
• Lower printing and mailing costs
• A better user experience for consignees
• Higher employee productivity
• A standardized and transparent invoicing process

This solution is particularly suitable for:

• Companies with a high number of invoices issued
• Accounting departments looking to automate their processes
• Organizations with different methods of sending invoices
• Companies that are implementing e-invoices
• Companies that want to reduce their administrative burden
• All organizations that wish to modernize and digitize their invoicing process
• It is particularly effective in environments where processing speed, error reduction, and optimization of employee workflows are important.

Key value of the solution

The solution does not merely automate the sending of invoices, but also provides comprehensive optimization of the invoicing and delivery process.

It provides the company with:

• Greater efficiency,
• Greater reliability,
• Lower costs,
• A better customer experience.

Mass invoice sending from PANTHEON means: less administrative work, more automation, and a faster transition to digital business.