Continuous availability of goods without manual inventory tracking

Never out of stock, never without a response—automated procurement that works in real time.

Inventory management is one of the key elements of a stable and efficient supply chain.

A shortage of products in stock can lead to lost sales, dissatisfied customers, and disruptions to business processes, while excess inventory increases storage costs and ties up capital.

To ensure an optimal balance between product availability and efficient inventory management, PANTHEON provides a workflow that automatically generates an order for the primary supplier when inventory falls below a predefined minimum stock level.

This makes the procurement process fully automated, fast, and reliable, eliminating the need for constant manual monitoring of inventory or the preparation of individual orders.

How does the workflow process work?

PANTHEON continuously monitors the inventory status for each item in the system.

For each product, you can set a minimum stock level that triggers the start of the procurement process.

When the quantity in stock falls below a specified minimum, the workflow is automatically triggered, and the system identifies
as the primary supplier for this item.

PANTHEON then automatically generates an order with predefined parameters, including:

• Articles
• Quantity to replenish inventory
• Price (if specified)
• Terms of delivery
• Other information required from the supplier

An order can be automatically sent to the supplier via email or remain in the system as a document ready for final review and approval, depending on the company’s business rules.

Inventory Management Optimization

One of the biggest challenges in the procurement process is responding to changes in inventory in a timely manner.

Manual inventory tracking often leads to delays in response, resulting in key products not being available when you need them most.

By automating this process, the company ensures real-time monitoring of inventory changes and an immediate and consistent system response.

This reduces the risk of:

• Human errors
• Overlooked articles
• Procurement carried out too late

The result is a more stable supply chain and better product availability for customers.

A more efficient procurement process without administrative burdens

In the traditional way of working, procurement staff must regularly check inventory levels, analyze demand, and manually prepare orders.

While this process is necessary, it is time-consuming and leaves room for errors.

Workflow automation in PANTHEON eliminates the need for these repetitive tasks.

The system monitors inventory levels and automatically triggers the procurement process when predefined conditions are met.

This gives employees more time to analyze the market, negotiate with suppliers, and engage in strategic procurement planning, rather than spending time on operational monitoring and document preparation.

Control and Flexibility in the Procurement Process

Although the process is automated, the company retains full control over all procurement parameters.

• Rules such as the following can be established:
• Minimum and maximum order quantities
• Preferred suppliers
• Different thresholds for different product categories
• Special terms and conditions for seasonal merchandise

The process can be configured so that an order is sent directly to the supplier or first requires approval from the person in charge, which further increases the level of control.

This flexibility enables companies to automate their operational processes while maintaining strategic control over procurement.

Fewer risks and greater product availability

Automatic order generation significantly reduces the risk of stock shortages.

The system responds as soon as inventory reaches a critical level, thereby ensuring continuity of supply and preventing sales disruptions.

This has a direct impact on customer satisfaction, as products are available without frequent shortages or delivery delays.

At the same time, this reduces the need for urgent and unplanned purchases, which often result in higher costs and less favorable commercial terms.

Who is this solution intended for?

This workflow solution is designed for all companies that want to improve inventory management, automate the procurement process, and reduce the risk of stockouts.

It is particularly useful for retail chains, distributors, wholesalers, and manufacturing companies with a large number of SKUs and high inventory turnover.

By using the PANTHEON Workflow features, the procurement process becomes proactive, automated, and fully aligned with actual inventory levels, ensuring stable operations and efficient resource management.

Key Value of the Solution

Don’t wait until your inventory runs out—let the system take action in a timely manner. Automate your procurement and ensure uninterrupted, seamless operations.