• No more manual searches for documentation,
• Faster access to information,
• Less administrative work,
• Greater transparency throughout the entire process.

Automatic updating of delivery dates

The system automatically extracts key information from the confirmation received, such as:

• Confirmed delivery date,
• Confirmed quantities,
• Changes from the original order,
• Supplier’s additional terms and conditions.

The data is recorded immediately upon placing an order, which provides a real-time overview of the actual delivery status.

Monitoring delivery dates

One of the solution’s key features is the automatic comparison between the ordered and confirmed delivery dates.

The system monitors:

• Scheduled delivery date,
• Confirmed delivery date,
• Deviation or offset in days.

In the event of a change or delay, the order is automatically flagged, and the responsible parties receive a notification so they can take timely action.

Proactive delivery management

With timely alerts, the company:

• Detects supplier delays more quickly,
• Reduces the risk of production stoppages,
• Improves the availability of materials,
• Plans future activities more easily.

Complete document traceability

At any time, you can access the complete history of related documents for a specific order.

Users have an overview of:

• The original purchase order,
• Purchase order confirmation,
• The packing slip,
• Receiving of goods,
• The supplier’s invoice.

All documents are linked with one another and accessible from a single location.

Complete audit trail without compromise

The system records all events and changes throughout the entire purchasing process:

• Receipt of the document,
• Linking to the purchase order,
• Changes to delivery dates,
• User confirmations,
• Subsequent process steps.

This ensures a complete audit trail, which makes it easy to document procedures during internal controls, audits, or external reviews.

Greater supply chain reliability

With automated tracking of confirmed orders, the company gains better control over the entire supply chain.

This enables:

• Taking timely action in response to changes in shipments,
• More precise production planning,
• Better stock management,
• Reducing the risks associated with delays.

Business benefits

• Automatic collection and recording of order confirmations
• Faster detection of delays and changes in delivery dates
• Continuous monitoring of supply processes
• Seamless integration of all documents in the supply chain
• Greater transparency and traceability in business operations
• Less manual labor and administrative tasks
• Improved production and stock planning
• A complete audit trail for control and audit purposes

By digitizing order confirmation and implementing automatic document tracking, the company improves the reliability of the purchasing process, increases business transparency, and ensures timely and efficient supply chain management.