Contract prices management

Complete control over contract prices

The solution enables centralized management, import, and monitoring of suppliers’ contract prices and provides a complete overview of price validity and changes. Through the integration of the document management system (DMS) and the PANTHEON ERP system, all price lists are securely archived, and the data is always available for review and analysis.

Digitalized price list management process

The system supports the entire lifecycle of supplier contract prices:

• Receiving the price list from the supplier,
• Archiving the original document in the DMS,
• Automatic import of structured data into PANTHEON,
• Monitoring the validity period of the price list,
• Monitoring changes in contract prices.

In this way, the company ensures consistent control over purchase prices, reduces the likelihood of billing errors, and improves operational transparency.

Overview of the validity of contract prices

Users can view all retail and purchase price lists for selected items and business partners in one place and check the validity of prices on any date.

Advanced data filtering

You can search for and view data filtered by:

• Validity,
• Business partner,
• Item,
• item classification,
• Price list type (sales or purchasing),
• Price list status (active, expired, or all).

Key information on a single screen

Each price list contains the following information:

• Business partner,
• Item ID and name,
• Item classification,
• Price list type,
• Contract prices and currency,
• Period of validity,
• Price list status,
• Date of the last update.

This allows for quick verification of contract prices and an effective comparison of sales and purchasing terms.

Contract expiration notices

The system automatically alerts you to price lists and contracts that are about to expire.

It is possible to track contracts that expire in the next:

• 30 days,
• 60 days,
• 90 days.

This gives the Purchase and Sales departments enough time to prepare for new negotiations, extend contracts, or adjusting prices.

Easy data export and sharing

Reports and reviews can be exported in various formats:

• Excel (.xlsx),
• PDF,
• CSV,
• Direct sending via email.

Business benefits

• A centralized overview of all contract prices in one place
• Quick verification of the validity of price lists and contract terms
• Timely detection of price lists nearing expiration
• Greater transparency in purchasing and sales processes
• Less administrative work and fewer opportunities for errors
• Support in negotiations with suppliers and customers

With digital management of contract prices, a company gains greater control over its pricing policy, reduces business risks, and improves the efficiency of its day-to-day operations.